University College Plymouth St Mark & St John

JOINT CONSULTATIVE COMMITTEE

TERMS OF REFERENCE

Serviced by: Principals' Office Group
Reports to: Senior Management Team

 

1.   Preamble
  1.1

The Joint Consultative Committee (JCC) provides a regular forum for the general discussion of matters of interest and moment to the Management and Staff of the University College.

The following typical subjects may be discussed in the JCC:
   
  • Improvements in work methods, office planning, central services, transport, equipment
  • Performance - manpower policies and procedures
  • Staff training, safety and communication
   

This list is neither exclusive nor exhaustive.
  1.2 The JCC's discussions may establish common understandings which lead ultimately to formal agreements.  Such agreements would be the subject of separate formal negotiating meetings.
     
2.   Purpose
  2.1 The purpose of the Joint Consultative Committee is to provide a regular communication between the Management and Representatives of the recognized Unions of the University College Plymouth St Mark & St John to the benefit of harmonious working relationships.
     
3.   Membership
  3.1

The Committee members shall comprise as a maximum two named representatives from each of the following:
   
  • Management of the University College
  • UCU represented University College staff
  • UNISON represented University College staff
  • GMB represented University College staff
  3.2 A quorum shall be 4 comprising one committee member representative or a named substitute from each of the above.
  3.3

The chair of the committee shall be one of the Management representatives.
  3.4 Secretarial services shall be provided by Management as required.
     
4.   Conduct of Meetings
  4.1

The conduct of the meeting and of those attending shall be such as to further purpose of the Committee.
  4.2 Meetings shall be held at a minimum once per term.  The agreed date, time and place being announced by Management.
  4.3 An agenda for calendared meetings shall be available to members (from the Management) the week before the meeting comprising those items passed to Management by the members.
  4.4 Extra-ordinary meetings may be held by common consent of a quorum within five working days notice.
  4.5 With the consent of all parties present persons other than the declared members of the Committee may be invited to attend any meeting or part of a meeting to provide information or advice.
  4.6 No votes shall be taken.
  4.7 Minutes of meetings comprising a summary of the most important issues discussed and understandings achieved or problems identifies shall be circulated for agreement within 5 working days and comments, if any, returned with required changes to the Chair within 5 further working.
  4.8 Accepted minutes, signed by the Chairman shall be circulated to the Chair of the University College Council, the Principal and members of the Committee.
  4.9 While such discussions may establish common understandings in anticipation of formal agreements, the Committee shall not establish such agreements.  These shall be the subject of appropriate negotiating meetings.
  4.10 Where common understanding cannot be gained at a committee meeting, the committee cannot as a body raise the matter to any higher authority.  All members shall individually report their disagreement to those they represent.  Further representation to the University College Council, if so desired, shall be made through the usual channels.

 


Last modified on Wed, 10 Aug 2011 15:34:13 BST by klock

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